Sending important documents safely: tracked, insured, and notarized
Some things you send are just objects. Others are contracts, vehicle titles, court paperwork, or signed originals you can’t easily replace. When a document actually matters, “drop it in an envelope and hope” isn’t a plan. Here’s how to send important paperwork so it arrives safely — and so you can prove it did.
Use tracking and a signature
For anything that matters, pay for tracking and delivery confirmation so you know exactly where it is and when it lands. For the most sensitive documents, add a signature on delivery so it can’t just be left on a porch. That paper trail is often as valuable as the document itself if a question comes up later.
Consider insured or certified options
Depending on the document and how you’re sending it, there are levels of protection worth knowing about — insured shipping, certified options with a mailing receipt and proof of delivery, and expedited services that keep transit short. If you’re not sure which fits, we’ll match the service to how critical the paperwork is.
Notarize before you send, if it’s needed
A lot of important documents need to be notarized before they’re valid to send — affidavits, authorizations, some real-estate and financial forms. You can handle both in one stop: we’re walk-in notaries at all three stores, so you can have a document notarized and then shipped without a second trip. (Bring a valid photo ID, and don’t sign until you’re in front of the notary.)
Protect the original
- Don’t fold signed originals if flatness matters — use a rigid or flat-mailer.
- Use a water-resistant inner sleeve so weather can’t ruin it.
- Keep a copy (or a clear photo) of anything irreplaceable before it leaves your hands.
One stop for notary and shipping
Bring your documents in and we’ll notarize what needs it, pick a tracked and protected service, and pack it so it arrives flat, dry, and on time.
- Monday–Friday: 9am – 6pm
- Saturday: 10am – 5pm
- Sunday: closed
We’re at Cochrane Plaza and Tennant Station in Morgan Hill, and on Branham Lane in San Jose. Explore our office services, notary, or find the nearest store.